Admin Assistant Job in Aberdeen City
Job reference JO0000020648

Admin Assistant

  Aberdeen City Temporary

Our public sector client are looking to recruit an Admin Assistant for a 6 month period as a hybrid role with some time in the office, however, the majority of the work being completed at home. This may change going forward.
Main Duties:
·Provide general HR administration relating to business areas as required and support across the entire employee life cycle; assisting with recruitment, on-boarding, off-boarding.
·Support the HR Advisors with the delivery of comprehensive HR induction for new starts, liaising with other parts of the organisation as necessary.  Ensure that induction documentation is regularly reviewed to ensure it is fit for purpose.
·Responsible for maintaining and updating the organisations Headcount spreadsheet.
·Collate various HR management information and support the HR Advisors in the preparation of KPI's (reporting) on a regular basis to support routine and ad hoc requests, including details on staffing; absence management; headcount; learning and development and equality and diversity.
·Undertake day to day recruitment activities and support HR Advisors and Managers with any queries.
·Provide secretariat duties for the Resourcing Panel and People Board, ensuring these are diarised, preparatory work is sent out to key stakeholders and spreadsheets are kept current and accurate in line with progress.
·Support the HR Advisors in the production of the monthly payroll return showing staffing changes and ensure these are sent to SG HR in time for payroll runs,
·Monitor the HR mailboxes responding to requests as required and forwarding correspondence to other team members as required.
·Assist with the administration of learning and development activities.
·Provide general support to the HR Management team, working on specific projects and initiatives as required.
Essential Criteria:
·Ability to prioritise your workload and manage time effectively.
·Ability to demonstrate accuracy and attention to detail by producing accurate numeric work and concise, well-structured written work.
·The ability to work independently, as well as in a team, contributing ideas to complete a particular task or goal.
·Proficient in all aspects of Microsoft 365, with an ability to produce high quality graphical data, dashboards, databases.
·Associate Membership of the CIPD or be currently working/willing to work towards.
·Experience in working in an HR environment
If you have the desired skills please click on the link below to apply or call our team for more information